Do I HAVE to take part in Land Rush to be able to camp?
No. Many people choose to wait until after Land Rush has concluded to arrive and have no issues finding a campsite they like. Please note that access to electricity can often become difficult to find past the weekend after Land Rush.
Do I HAVE to take part in Lineup in order to be part of Land Rush?
No. While there are many of our campers who enjoy camping longer in Winfield or enjoy trying to be the first ones into the campgrounds, it is not required. If you wish to take part in Land Rush without doing Lineup and preregistration, you are welcome to do so by simply coming to get in line before Land Rush day. Be aware that anyone who arrived before you will enter the campgrounds first during Land Rush.
Do I HAVE to preregister for camping in order to take part in Lineup?
No. If you would rather not preregister, you may simply show up at your convenience after the initial Lineup. Be aware that it will take most of the day on August 26 for the preregistered campers to get in line, so campers who did not preregister should wait to arrive until at least August 27.
I have a disability and require access to electricity for my medical equipment. Do I have to take part in Preregistration/Lineup/Land Rush to make sure I can plug in?
No. If you wish to camp in the general camping areas, you may want to arrive early to make sure you can find an area that fits your particular needs, whether electric access or your ability to safely move around in your campsite. However, anyone with a handicapped license plate or placard is welcome to camp in our designated handicapped camping area. Although it cannot be guaranteed because it is still first-come/first-serve, we have NEVER run out of space or electric access in that area.
What is covered by the fees paid during preregistration?
Your preregistration fees cover your rough camping for 7 Days (August 26-September 1) to the City of Winfield AND for 15 Days (September 2-16) to the Walnut Valley Festival. Electric permits may be purchased on grounds during Lineup or at the Ticket Trailer after it opens.
Preregistration is still open, but the website says you have sold out. Why? Can I still come and camp?
The number of spots available for preregistration is limited to 250 in West and 400 in Pecan. These limits are in line with the number of preregistrations that have sold previously. Campers who were unable or chose not to preregister are still able to come and camp.
Can I Preregister a spot for someone else?
Yes. During checkout, you will be asked to provide the Name (First and Last), City, State, and Phone Number for the person who will be using the permit in addition to the correct billing information for the credit/debit card used. If you need to update this information after preregistering, you can use this form to provide us with their information so we can have the permits held for the correct person. Please make sure that this information is correct by the end of July so we can have the right name on the Row Assignment.
Do I have to go online to preregister?
No. You may also print this form and either send it to us in the mail postmarked June 28- July 9 or bring it to our office (918 Main, Winfield) during regular business hours (M-F: 9am-12pm, 1pm-5pm) while preregistration is open. Be aware, though, that your place in the queue will depend on when staff receive and enter your information into the system, and that they will NOT begin entering them until after 1pm on the day preregistration opens. Also, in processing your preregistration, staff will be entering your information into the very same system that you would otherwise be using in preregistering online.
If I have preregistered, do I HAVE to be there on August 26, the first day of Lineup?
No. If it is important to you to be at the front of your row, you may very well want to arrive at the assigned time on August 26. But those who show up on or before August 30 may simply park at the end of the row they were assigned (A-F). However, after August 30, new arrivals will be put at the very end of the Pecan Grove or West line regardless of preregistration status.
Do I have to purchase tickets before I can preregister for camping?
You do not have to purchase tickets before you can preregister. However, please note that your preregistration does NOT include tickets and that tickets must be purchased and redeemed for wristbands by 5pm on Land Rush day to be allowed to remain on grounds.
I have preregistered, but have not received my form telling me which Row I will be in for Lineup. Why Not?
Preregistrations will be taken July 3-9, and your receipt email from ETIX will indicate your row for Lineup. The Row Forms to be displayed when you arrive will be sent out to campers in early August along with more specific instructions for Lineup. Those forms will be sent by email to anyone who supplied an email address on their preregistration. To ensure delivery, please verify that hq@wvfest.com is marked as a safe address in your email. Physical copies will be sent to anyone who did not provide an email address. If you have preregistered but have not received your Row Form by August 18, contact the WVA office at 620-221-3250.
I have preregistered for camping, but I have not received my Land Rush Number. When will I receive it?
In an attempt to save campers a trip, Land Rush Numbers will no longer be issued. However, ALL campers taking part in Lineup will need to report to the designated Pre-Pay station in Barn 4 (contest stage) on grounds after claiming their spot in line to pay any remaining fees and receive their required Land Rush hang tag.
Can I pay for electricity when I preregister?
Preregistration is limited to only the basic camping fee for rough camping. After claiming your spot in line during Lineup, you will need to report to the designated Pre-Pay station in Barn 4 (contest stage) on grounds. At that time, you can pre-pay for electric or opt to pay for electric when you return for Land Rush.
Do I have to stay with my vehicle after I have arrived on August 26 for Lineup?
No. Once you have reached your spot in your designated zone, you can put down tarps or leave your camper to hold your spot, and then leave in your vehicle after reporting to the designated Pre-Pay station in Barn 4 (contest stage). You must have a preregistration (assuming you have preregistered) for each spot occupied.
Can I bring a friend’s preregistration and have it in the windshield of my vehicle, as I take part in Lineup?
You may have up to two preregistrations in your vehicle if they are both in the same row. You must have a separate form for each spot in order to mark multiple spots. Festival personnel will be present to mark off registrations on the preregistration list as campers get in line.
I won’t know if I want to purchase electric before Land Rush (September 7) until I see where I will be in the staging area for Pecan or West campground. Can I purchase electric at Lineup?
Everyone taking part in Lineup will need to report to the Pre-Pay Station set up in Barn 4 (contest stage) at the Fairgrounds on August 26 after claiming their spot(s) in line to pay any remaining fees and receive their required Land Rush hang tag. At that time, you may choose to purchase electricity if you wish to do so. Electricity can be charged from either the day you arrive or starting from Land Rush.
What if I want to bring in a car as well as my RV at Land Rush?
ANY vehicle entering the Pecan Grove or West Campgrounds during Land Rush must have a Land Rush hang tag. Anyone wanting a car or other support vehicle to follow their camping unit at the same time must request a 2nd Land Rush hang tag at the Pre-Pay station. Be aware that any vehicle that will be remaining in the campgrounds is required to have its own parking sticker. Additional parking stickers will be available at the Ticket Trailer after Land Rush and must be applied by on-duty WVF personnel when they are received.
Can I tow a trailer with my smoker/additional equipment/wood/etc. behind my truck and camper?
For safety reasons, NO MORE than ONE attached unit (camper, trailer, etc.) is allowed behind tow vehicle. To prevent the spread of invasive insects, please refrain from bringing wood from outside of Cowley County. Locally-cut firewood will be available for purchase on grounds.
Can I tow my car behind my motor home?
Please do not tow your car behind your motor home when entering the campground due to safety concerns and limited area in the campground to unhook the towed car in order to park the motor home in your camping spot. Plan to either bring the car in the campground after you have parked the motor home or have someone drive the car, following the motor home. Please be aware that ALL vehicles entering the campgrounds during Land Rush MUST have their own Land Rush hang tag, and any vehicle that will be remaining in the campgrounds must have its own parking sticker. Additional parking stickers will be available at the Ticket Trailer after Land Rush and must be applied by on-duty WVF personnel when they are received.
I receive Comp Camping. How do I preregister and take part in Lineup?
(Note that this answer only applies to people whose comp status is determined prior to the start of preregistration.) Anyone who receives Comp Camping (due to services rendered to the festival or other contracts) will be contacted prior to the start of preregistration to verify whether they intend to take part in BOTH Lineup AND Land Rush, and if so, if they want to worry about being in one of the preregistered rows. Failure to respond will be interpreted as NOT taking part in preregistration. If the answer to both is yes, you will be emailed a unique coupon code to enter when doing your preregistration. Please understand that your comp camping only covers the 10 days starting from Land Rush, meaning that you will be responsible for paying $110(+fees) [7 days @ $5/day ($35) + 5 days @ $15/day ($75)] to cover August 26 – September 7 when you preregister. Electric is NOT included in your comp camping. Please do not attempt to register your comp camping spot without this code. If you do so, it will be assumed that you are purchasing additional spots, and they will not be refunded.