Do I HAVE to preregister for camping in order to take part in Lineup?
No. If you would rather not preregister, you may simply show up for Lineup on August 27, park behind the Horse Barns, and wait for your turn to advance into the staging areas for West or Pecan Grove campgrounds. Be aware, though, that those who have preregistered, in rows A-F, will advance into the staging areas before your line.
Do I HAVE to take part in Lineup in order to be part of Land Rush?
No. While there are many of our campers who enjoy camping longer in Winfield or enjoy trying to be the first ones into the campgrounds, it is not required. If you wish take part in Land Rush without doing Lineup and preregistration, you are welcome to do so by simply coming to get in line before Land Rush day. Be aware that anyone who arrived before you will enter the campgrounds first during Land Rush.
Do I HAVE to take part in Land Rush to be able to camp?
No. Many people choose to wait until after Land Rush has concluded to arrive and have no issues finding a campsite they like. Please note that access to electricity can often become difficult to find past the weekend after Land Rush.
What is covered by the fees paid during preregistration?
Your preregistration fees cover your Walnut Valley Festival camping for 15 Days (September 3-17) without electric. Electric permits may be purchased on grounds during Lineup (August 27) or at the Ticket Trailer starting on September 3. Note that anyone who arrives August 27-September 2 must pay camping fees to the City of Winfield upon arrival through September 2 (WVA Lease does not begin until Sept. 3).
I won spot 1 or 2 for one of the campgrounds in the drawings held last year. How do I receive my spot?
Watch for a note from us with your instructions in early August. You will still need to pay for the spot that you won. HOWEVER, please do not pay for it through the preregistration process. If you wish to preregister for additional spots, you are welcome to do so, but ALL preregistered spots will be assigned based on their time stamp and will not be in line with the spot you won.
Do I have to go online to preregister?
No. You may also print this form and either send it to us in the mail postmarked June 28- July 9 or bring it to our office (918 Main, Winfield) during regular business hours (M-F 9:00a-12:00p, 1:00p-5:00p) while preregistration is open. Be aware, though, that your number in the queue will depend on when staff receive and enter your information into the system, and that they will NOT begin entering them until after 1pm on July 1. Also, in processing your preregistration, staff will be entering your information into the very same system that you would otherwise be using in preregistering online.
If I have preregistered, do I HAVE to be there on August 27, the first day of Lineup?
No. If it is important to you to be at the front of your row, you may very well want to arrive at the assigned time on August 27. But those who show up on or before August 31 may simply park at the end of the row they were assigned (A-F). However, after August 31, newcomers will be put at the very end of the Pecan Grove or West line regardless of preregistration status.
Do I have to purchase tickets before I can preregister for camping?
You do not have to purchase tickets before you can preregister. However, please note that your preregistration does NOT include tickets and that tickets must be purchased and redeemed for wristbands to be allowed on grounds any time after 5pm on Land Rush day.
I have preregistered, but have not received my form telling me which Row I will be in for Pre-Lineup. Why Not?
Preregistrations will be taken July 1-10, but Row Forms will only be sent to campers AFTER July 31. Those forms will be sent by email to anyone who supplied an email address on their preregistration. To ensure delivery, please verify that hq@wvfest.com is marked as a safe address in your email. Physical copies will be sent to anyone who did not provide an email address. If you have preregistered but have not received your Row Form by August 22, contact the WVA office at 620-221-3250.
I have preregistered for camping, but I have not received my Land Rush Number. When will I receive it?
In an attempt to save campers a trip, Land Rush Numbers will no longer be issued. However, ALL campers taking part in Lineup will need to report to the designated Pre-Pay station in Barn 4 (contest stage) on grounds after claiming their spot in line to turn in their City of Winfield camping fees and receive their required Land Rush hang tag.
Can I pay for electricity when I preregister?
Preregistration is limited to only the basic camping fee for rough camping. After claiming your spot in line during Lineup, you will need to report to the designated Pre-Pay station in Barn 4 (contest stage) on grounds. At that time, you can pre-pay for electric or opt to pay for electric when you return for Land Rush.
Do I have to stay with my vehicle after I have arrived on August 27 for Lineup?
No. Once you have reached your spot in your designated zone, you can put down tarps or leave your camper to hold your spot, and then leave in your vehicle after reporting to the designated Pre-Pay station in Barn 4 (contest stage). You must have a preregistration (assuming you have preregistered) for each spot occupied. Those who did not preregister are also limited to a maximum of two spots.
Can I bring a friend’s preregistration and have it in the windshield of my vehicle, as I take part in Lineup?
You may only have two preregistrations in your vehicle if they were BOTH completed as part of ONE transaction. Preregistrations from two separate transactions may not be represented by one vehicle during Lineup.
I won’t know if I want to purchase electric from September 3 to Land Rush (September 8) until I see where I will be in the staging area for Pecan or West campground. Can I purchase electric at Lineup?
Everyone taking part in Lineup will need to report to the Pre-Pay Station set up in Barn 4 (contest stage) at the Fairgrounds on August 27 after claiming their spot(s) in line to pay their City of Winfield camping fees and receive their required Land Rush hang tag. If you find you are located in the staging area with available electric close by, you can purchase electric at that time if you wish to do so. Since WVA’s lease does not begin until September 3, you will need to pay City of Winfield for electric up to that point.
What if I want to bring in a car as well as my RV at Land Rush?
ANY vehicle entering the Pecan Grove or West Campgrounds during Land Rush must have a Land Rush hang tag. Anyone wanting a car or other support vehicle to follow their camping unit at the same time must purchase 2nd vehicle sticker at the same time [ask for two City of Winfield envelopes at Lineup or upon entering] in order to get a Land Rush hang tag to follow first Land Rush vehicle. No more than one attached unit allowed behind tow vehicle.
Can I tow a trailer with my smoker/additional equipment/wood/etc. behind my truck and camper?
For safety reasons, NO MORE than ONE attached unit (camper, trailer, etc.) is allowed behind tow vehicle. To prevent the spread of invasive insects, please refrain from bringing wood from outside of Cowley County. Locally-cut firewood will be available for purchase on grounds.
Can I tow my car behind my motor home?
Please do not tow your car behind your motor home when entering the campground due to safety concerns and limited area in the campground to unhook the towed car in order to park the motor home in your camping spot. Plan to either bring the car in the campground after you have parked the motor home or have someone drive the car, following the motor home. Please be aware that ALL vehicles entering the campgrounds during Land Rush MUST have their own Land Rush hang tag.
I receive Comp Camping. How do I preregister and take part in Lineup?
(Note that this answer only applies to people whose comp status is determined prior to the start of preregistration.) Anyone who receives Comp Camping (due to services rendered to the festival or other contracts) will be contacted prior to the start of preregistration to verify whether they intend to take part in BOTH Lineup AND Land Rush, and if so, if they want to worry about being in one of the preregistered rows. If the answer to both is yes, you will be emailed a unique single-use coupon code to enter when doing your preregistration. Please understand that your comp camping only covers the 10 days starting from Land Rush, meaning that you will be responsible for paying $75 (5 days @ $15/day) to cover September 3-7 when you preregister and that electric is NOT comp. If you wish to be paired with someone else in line, you can pass this code along to them to enter on your behalf on their transaction in order to be paired together in the queue (this will count as one of their two allowed spots per transaction). Please do not attempt to register your comp camping spot without this code. If you do so, it will be assumed that you are purchasing additional spots, and they will not be refunded.