WE’VE HEARD YOU
In response to the stress experienced by our website at launch in previous years, we will be transitioning our camping preregistration to the same ETIX system that we are using for festival tickets. Please note that this will result in additional service charges as with any other online ticketing agency. Also, to make the process smoother when you arrive for Lineup, your preregistration fees now include BOTH your WVF AND City of Winfield rough camping fees. You will also be able to pay both City of Winfield and WVF electric fees together on a single transaction when you arrive. This will allow campers to pay all of their fees with cash, credit or debit card, BUT CHECKS WILL NO LONGER BE ACCEPTED ON GROUNDS.
PREREGISTRATION OPEN: 8AM Monday, July 3 – Sunday, July 9
(This process is NOT required in order to camp at the Walnut Valley Festival and should be ignored by any patrons who do not intend to take part in BOTH Lineup AND Land Rush)
You may preregister for Land Rush by prepaying City of Winfield AND WVF rough camping fees for 1 camping spot ($260 + service fees) per transaction. This fee covers camping without electricity for the City of Winfield for 7 days (August 26 – September 1) at $5 per day and for Walnut Valley for 15 days (September 2 – 16) at $15 per day. Electricity is not available during preregistration but will be available to purchase upon arrival to grounds.
Preregistrations will be limited to 250 spots in West and 400 spots in Pecan. At the time of preregistration, the system will assign you to the earliest available row (A-D for West, A-F for Pecan). If you would like a better chance at having two spots in the same row, you are free to select a later row. This Row will be noted on your receipt email which will come from ETIX. We will take preregistrations by mail-in forms as well, but you will be placed in the earliest row remaining when we enter your registration in the system. Mail-in registrations must be postmarked from June 28- July 9 to be accepted and will be entered into the system in the order received. Completed forms may also be dropped off at our office during regular business hours (M-F: 9am-12pm, 1pm-5pm) while preregistration is open. Please note that no mail or walk-in registrations will be entered before 1pm on July 3.
After preregistration, in early August, you will receive a message (by email if provided, by regular mail for others) with your Row Assignment Form and more specific instructions including your assigned time for Lineup on August 26. YOUR ROW ASSIGNMENT FORM MUST BE PRINTED BEFORE YOU ARRIVE AND DISPLAYED PROMINANTLY AT LINEUP. Be sure to verify that hq@wvfest.com is on your email’s safe sender list to ensure delivery.
Please Note
- While preregistering early does improve your chances of being able to get a spot in the first rows, it is not guaranteed. For example, in 2022, Rows A, B, & C were filled in less than 10 minutes.
- Campers will be asked to provide the Name (First and Last), City, State, and Phone Number for the person who will be using the permit during checkout. This information will be required in addition to the contact information for the purchaser that relates to the credit/debit card used.
- Do Not Preregister unless you intend to take part in BOTH Lineup AND Land Rush. Preregistration fees pay for rough camping starting on August 26 and will not be refunded (part or whole) if you don’t arrive at that time.
Lineup: Saturday, August 26
Starting At 7am
Arrival times will be staggered based on the row and selected campground. NEW IN 2023: Pecan and West rows will alternate arrival times (for example: Pecan A- 7am, West A- 8am, Pecan B- 9am, etc.). This change will aid with congestion at the pre-pay station. In early August, you will receive a message containing your Row Assignment Form and providing additional instructions for Lineup. Your Row Assignment Form should be prominently displayed in the windshield of your vehicle when you arrive. Upon entry, campers will be directed to park in a zone corresponding to their row assignment. This is where you will remain until Land Rush, and you may put down tarps to hold that spot.
After parking in zones, ALL campers must proceed to the designated pre-pay station in Barn 4 (contest stage) on grounds to receive their required Land Rush hang tag. Also, campers who are hooked up to electricity in line must pay the City of Winfield and WVF electric fees at this time. NEW IN 2023: WVF and City of Winfield fees may now be paid on a single transaction allowing campers to use cash, credit or debit card for both. HOWEVER, no checks will be accepted in Barn 4 during Lineup or at the Ticket Trailer. Camping permits may also be picked up in Barn 4 at this time. Be aware that ID is required, and all permits must be signed for by either the person who purchased them or the person whose name is on them in order to be picked up. Walnut Valley is not responsible for lost or stolen permits that were picked up. Campers who wish to purchase electric permits, but are NOT hooked up in line, may do so at this time or when they return for Land Rush.
Please Note
- Anyone not leaving their Land Rush unit in the line should plan to leave something taking enough space for them to pull their unit into that space.
- Since the parking of preregistered campers will take almost the whole day on August 26, campers who did not preregister are encouraged to wait until AT LEAST August 27 to arrive, but they are welcome to save money by waiting longer.
- Permits left at the Ticket Trailer after Lineup must be attached in the presence of on-duty Walnut Valley Festival personnel when they are received.
Lineup Continues Through
August 30
Those who arrive after the initial lineup, up to and including on August 30, will be directed to park in the Zone corresponding to their assigned Row. The Walnut Valley Festival Ticket Trailer will be open 8am-Noon from Sunday, August 27 to Wednesday, August 30 to assist campers arriving to get in line. After August 30, campers arriving to line up will simply join at the end of the Pecan Grove or West Campground line after paying their City of Winfield AND Walnut Valley Camping fees.
Please Note
- Any camper in line prior to September 2 must pay City of Winfield camping fees upon arrival through September 1.
- BOTH City of Winfield AND Walnut Valley Festival camping fees must be paid before campers are allowed to get in line.
- Any campers arriving after the Ticket Trailer closes each day will be required to wait until the Ticket Trailer reopens the following day to pay fees and get in line.
WVF Camping Rates Begin:
Saturday, September 2, 7am
Walnut Valley Festival Ticket Trailer opens on grounds 12 hours/day (7am-7pm) and WVF fees ($15/day without electric, $27/day with electric) go into effect. Camping permits and Land Rush hang tags will be available to pick up at the Ticket Trailer for anyone who chose to leave them on hold.
*Campers are NOT required to be present this day.*
Please Note
- Any campers in line prior to September 2 must pay City of Winfield camping fees upon arrival through September 1.
- Anyone already in line must have their Land Rush hang tags and camping permits picked up BY SEPTEMBER 6 AT 5PM.
- Permits left at the Ticket Trailer after Lineup must be attached in the presence of on-duty Walnut Valley Festival personnel when they are received.
- All vehicles must be removed from the Pecan Grove and West Campground by 8am, Tuesday, September 5.
Land Rush: Thursday, September 7
Starting At 7am
IMPORTANT: If you are already in line and do not yet have your Land Rush hang tag and/or WVA camping permits, be sure and arrive before Wednesday, September 6 at 5pm in order to receive them.
On Thursday, September 7, at 7am, WVA staff will signal the start of Land Rush allowing campers to proceed, in order, from the staging areas into the West and Pecan Grove campgrounds and claim their spot. All vehicles taking part in Land Rush must have a Land Rush hang tag. Vehicles without a Land Rush hang tag or arriving after we start will proceed to the campgrounds after completion of the Land Rush.
Please Note
- Only one unit (camper, trailer, etc.) may be connected to a towing vehicle during Land Rush.
- Everyone taking part in Land Rush should plan to be present at their camper in line by 5am on Land Rush day.
Have questions?
Check out our Camping FAQ to find answers to your questions about Land Rush and Preregistration.